Job Summary

✦ Responsible for the accurate and timely preparation of customer invoices, maintenance of sales and accounts receivable records, coordination with internal departments, and support in compliance and reporting activities. Ensures completeness and correctness of billing, supports collections, and contributes to audit and reporting requirements.

Duties and Responsibilities

✦ Prepare and issue accurate invoices based on approved delivery receipts, contracts, purchase orders, or service reports.

✦ Ensure all applicable charges (e.g., quantity, unit price, labor, insurance, other fees) are included in the invoice.

✦ Ensure invoices follow standard pricing and within authorized discount limits.

✦ Verify that all invoices are within the customer’s approved credit limit and terms.

✦ Process insurance billings and verify documentation before issuance.

✦ Maintain and update assigned Sales Book.

✦ Prepare daily and monthly sales reports for management review and reconciliation.

✦ Reconcile discrepancies in billing or accounts receivable and coordinate corrections with concerned departments.

✦ Collaborate with Sales, Service, Logistics, and Accounting teams to ensure billing accuracy and resolution of account issues.

✦ Respond to client inquiries regarding invoices, account status, and payment details.

✦ Generate and analyze billing and receivable reports to support collections and audit.

✦ Coordinate with Accounting for the reconciliation and adjustment of erroneous entries in the books.

✦ Assist in preparing audit schedules and required billing documentation.

✦ Maintain organized and compliant billing and AR records for internal and external reporting.

✦ Perform other job-related duties as assigned from time to time.

Qualifications

✦ Candidate must possess Bachelor’s/College degree in business or related field

✦ Fresh graduates are welcome to apply.

✦ Knowledgeable in MS Office

✦ Strong attention to detail and accuracy

✦ Proficiency in Microsoft Excel and accounting/billing systems.

✦ Good understanding of basic accounting and invoicing principles.

✦ Strong data entry and documentation skills.

✦ Ability to manage time effectively and meet deadlines.

✦ Basic knowledge of tax compliance (e.g., VAT, EWT) is a plus.

✦ Analytical and problem-solving skills for reconciliations and reporting.

✦ Clear and professional written and verbal communication skills.

✦ Ability to coordinate with multiple departments and maintain documentation integrity.

✦ Organized and methodical in handling data and documentation.

✦ Honest and trustworthy in handling sensitive financial information.

✦ Proactive and takes initiative in resolving issues.

✦ Cooperative and team-oriented, with a strong sense of responsibility.

✦ Customer service-oriented, especially when handling billing inquiries.

✦ Flexible and open to learning and cross-functional coordination.

✦ Able to work under pressure or with minimal supervision.

Kindly send your resume to hradmin@hinodavao.ph or mcdcampaner.hinodavao@gmail.com